Annual General Meeting

Every year, Corpus Christi Songwriters (CCSW) will hold an annual General Membership Meeting, inviting all members of the association to attend, and participate in the shaping of our organization.

At the meeting, our Board will hold a State of the Association, with the CCSW Chairman presiding.

The meeting is open to the public, but only members may participate in any and all voting and other debates.

For more information on the annual General Membership Meeting, read Article 14 or the CCSW Bylaws below.

The 2017 Annual General Membership Meeting will be announced in January.


14.01 The Directors shall call an Annual General Meeting at least once every year and present to the membership at such meetings the receipts and disbursements of the CCSW and include a report by the Board of Directors as to the state of the Association’s affairs.

14.02 All General Meetings of the CCSW shall be open to the general public, BUT ONLY ELIGIBLE MEMBERS SHALL BE ENTITLED TO PRESENT MOTIONS AND VOTE.

14.03 No person other than members shall take part in debates or address the meeting without permission of the chairperson.

14.04 An Annual General Meeting must be called within 120 (one hundred and twenty) days of the start of the Association’s fiscal year, by the President with the agreement of the Board, or upon written request of a majority of the Board of Directors, or upon written petition to the President by no less than 5 (five) percent of the active paid membership.

14.05 Not more than 15 (fifteen) months shall elapse between one Annual General Meeting and the next.

14.06 A Special General Meeting or other general meetings of the CCSW may be called at any time at the direction of the President or a majority of the Board of Directors or by written petition of no less than 5 (five) percent of the active paid membership.

14.07 A quorum for the Annual General Meeting shall consist of those in attendance at the time the meeting was called to order after being dually notified.

14.08 Voting at all meetings shall be by a show of hands except where a ballot is required as indicated in the CCSW Bylaws or is demanded by no less than 20 (twenty) percent of the voting members in attendance. Demand for a ballot vote must be made either before or after a vote by a show of hands.

14.09 All matters put to a vote shall be carried by a majority of votes except as outlined in Article 16.01.

14.10 A motion is lost in a tie vote.

14.11 In the event that a voting general member is also the appointed representative for a corporate membership, then that member shall have only 1 (one) vote.

14.12 Notices for Annual General Meetings shall be mailed (postage mail or electronic mail, as determined by the member’s preference) and  postmarked/sent no less than 14 (fourteen) days prior to the meeting date to the addresses in the Register of Members. Any address changes by the Member must be given in writing to the CCSW Secretary, otherwise the last given address on file shall be deemed correct.

14.13 Announcement of the Annual General Meeting of the CCSW in the Association Newsletter, if sent to all members no less than 15 (fifteen) days prior to the meeting date, shall constitute proper notice.

14.14 The procedural manual for the CCSW shall be the most recent edition of Robert’s Rules of Order.

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